Conference management, built for the enterprise crowd. Minus the enterprise contract.
You run the annual conference for an association, a university department, a community of practice. The enterprise platforms want $20,000 a year, a per-attendee fee, and a sales call before they'll even show you a price. You need the operations half — program, speakers, sponsors, budget, the day itself — done properly. That's this.
Speakers & sponsors, with the money
Registration as counts — keep your ticketing platform
A public program site, free with the plankit
The enterprise platforms call you "too small." We call you the customer.
The enterprise platforms price by per-registrant fees and a sales call before you see a number — built for a full-time events team, not the association coordinator, the department manager, or the volunteer chair running a 300-person annual. That's exactly who this plankit was built for. Productive the first afternoon, priced on the website.
The double-booking catcher
Two sessions in one room? A track overlapping itself across three days? The agenda engine flags it before your attendees do. The $600-a-year agenda tools don't even check.
Speakers who confirm themselves
Every speaker linked to their session, unconfirmed keynotes flagged on your overview — plus the honorarium, the AV rider and the travel, all on one card. And a self-serve page where they confirm and drop their bio and slides.
Sponsor money, promised vs received
Tiers, booths, benefits — and the receivables. The attendee-app platforms don't touch the money side. It's most of your revenue.
The operations cockpit, in pictures.
These are unretouched screenshots of a sample plan we built end to end to show you exactly what it does. Click any of them to look closer.
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CLICK TO EXPANDWhat conference software costs. Per year. Really.
Here's the one that stings: Cvent's per-attendee fees alone — $7 to $12 a head — cost more on ONE 500-person conference than our entire year.
All figures from published price sheets, pricing-guide research, and verified customer reporting as of July 2026. Cvent, Bizzabo, EventMobi, RingCentral, and Sched are trademarks of their respective owners; PlanFlow Planner is not affiliated with any of them.
Attendance is a number here — not a load.
Here is the architectural trick the enterprise platforms cannot copy without cannibalizing their per-attendee fees: your registration platform carries the attendees; we carry the operation. Ticket tiers are counts, not rows — a 3,200-person conference is three lines in your dashboard. The public program page is effectively static — twenty thousand readers is a quiet afternoon. Budgets, vendors, sponsors, and the run-of-show do not grow with headcount at all. When the event gets huge, the money and the wristbands stay somebody else's problem — by design — and the operation stays ours.
What scales today
Ticket-tier tracking, the program site, sponsors & money, budget, vendors, the agenda engine — none of it cares whether "sold" says 300 or 30,000.
What we're hardening next
Several doors at once already works: give each door-steward their own scoped check-in link. What's still coming is QR scan check-in from your ticket platform's export, room-capacity warnings, and a formal load test — the published ceiling rises as each lands. COMING SOON
Already living with Cvent?
Keep it for registration and the attendee app — and run the actual operation here. Their platform takes the badge line; ours takes the show.
Our published sweet spot today is 50–2,000 attendees, and the ceiling rises honestly as the hardening lands. If your event is a $10M production and you want to stress us — we would genuinely love that phone call.
The honest comparison — including what we don't do.
| Enterprise platforms | Attendee-app tools | Agenda tools | PlanFlow | |
|---|---|---|---|---|
| Price | $18–20k+/yr, behind a sales call | $3,000/event–$8,900/yr, quotes vary | $600/yr entry | $399/event or $199–299/mo — public |
| Registration & ticket payments | ✓ their anchor + their fees | ✓ +3% + $0.99/ticket | ✗ | Keep your platform. Paste your registration link; track sold counts per tier |
| Multi-track agenda + conflict detection | partial | agenda yes, conflicts no | agenda yes, conflicts no | ✓ room & track double-booking caught automatically |
| Speaker management + self-serve | ✓ | partial | ✗ | ✓ sessions linked, jeopardy flags, self-serve speaker pages |
| Sponsor money (promised vs received) | partial | ✗ | ✗ | ✓ tiers, booths, receivables |
| Budget · vendors · contracts | ✗ | ✗ | ✗ | ✓ the half of the job they all ignore |
| Attendee mobile app | ✓ | ✓ users cite notification spam | partial | No — on purpose. A fast public program page attendees don't have to install |
| Public program site | ✓ | ✓ | ✓ | ✓ tickets, agenda, speakers, sponsors — free with the plankit |
| Contract | annual, auto-renew clauses reported | per-event quotes | simple | monthly, cancel anytime, in-app |
Comparison covers free and paid alternatives using published pricing and official documentation as of July 2026. We list what we deliberately don't do (registration processing, native apps, CFP portals) because integrations beat rebuilds — and because you've already been oversold once.
Five reasons the part-time organizer picks PlanFlow.
Useful the first afternoon
The plankit arrives pre-planned: a nine-month task arc and the day's schedule skeleton. Tell it in-person, virtual or hybrid and the whole kit forks — a virtual conference never sees the expo floor or booth services; a hybrid one gets the streaming platform as well. No implementation project, no training seats.
The printed program pack
Program board, per-room day sheets, per-track handouts — computed from your agenda, conflict-checked, print-ready.
Your committee works with you
Invite team members with a secure link scoped to their job — never a shared password.
The board report writes itself
Attendance by session, budget vs actual, sponsor revenue — one click after the event, because someone always asks.
The keynote ran long
Shift it 20 minutes — every downstream session slides, the pinned lunch holds, the day survives. This is the kind of thing that turns a scramble into a non-event.
Ask your conference anything. It drafts — you approve.
Names are scrubbed before anything leaves the Service, and every action is logged.
Priced on the page. Like software, not a contract.
One conference: the $399 Conference plankit (founder $299 — first 25 conferences or September 1, 2026, whichever comes first). Events all year: Business Lite $199/mo (10 open events, 3 team members SEATS — COMING SOON) or Business $299/mo (unlimited, 5 members SEATS — COMING SOON) — founding pricing, locked for life while you're subscribed; the founding window closes September 1, 2026. Monthly. Cancel anytime. No quote button anywhere on this site.
Start your conferenceFounder pricing applied at checkout.
30-day money-back on the plankit · yours through the event + 12 months after · print-ready PDFs & CSV reports anytime · your registration platform stays yours
Asked by every organizer.
Do you handle registration and payments?
No — on purpose. You already have Eventbrite or a registration platform you like (or your association mandates one). Paste its link into the plankit and keep your sold count up to date per tier — headcount, capacity and revenue roll up from there. We do the operations half those platforms ignore; rebuilding their half would just add fees.
Is there an attendee app?
There's something better for events our size: a fast public program page — tickets, day-by-day agenda, speaker bios, sponsors — that opens in any browser with nothing to install. The app platforms' own reviews complain about notification spam. Your attendees just want the schedule.
How big an event can this run?
The operations layer does not care — tiers are counts, the program page is static, budgets do not grow with headcount. A 20,000-person event's OPERATION runs here today. What we publish honestly is the check-in ceiling: 50–2,000 is the sweet spot until QR scan-in and multi-station door tooling land (coming soon). Bigger right now? Keep your registration platform on badge duty and run the show with us — and if you want to be the event that stress-tests the ceiling, call us. We mean it.
Can my committee work in it?
Yes — team member links with scoped access are included. Named seats on Business plans (3–5 members) SEATS — COMING SOON. Everyone gets exactly their slice; nobody gets the shared-password treatment. Links are revocable any time, and what each member can see is enforced server-side, not just hidden in the UI.
What does "founder pricing locked for life" mean?
Subscribe during the founder window and your rate never increases while you stay subscribed — even when list prices rise. It's our thank-you for betting early, and it's written, not winked.